Outlook Calendar
Our Outlook Calendar integration syncs any tasks that are allocated to you in your Project.co account with your Outlook Calendar.
A few things to bear in mind:
- You need to authorise your Project.co account to access your Outlook Calendar when you first use this integration.
- The sync is 1-way from Project.co to Outlook Calendar. Any changes you make to tasks in your Project.co account will be reflected in your Outlook Calendar but any changes you make in Outlook Calendar won't be reflected in your Project.co account.
- For tasks to show in your Outlook Calendar, the following must be true:
- You must be assigned to the task.
- The task must have a single date, date range or be a recurring task. If it is a recurring task then only the master task (the currently active task) will be synced with your Outlook Calendar.
- The task must have any status other than "Completed".
- Each person in your Project.co account can connect their Outlook Calendar independently. This is a user level integration, not an account level integration.
- Only new tasks or existing tasks that have their date edited will be synced with your Outlook Calendar after you link your Outlook Calendar. We don't have a way to sync all existing tasks at this time.
- When you change the date of a task the task will be updated in your Outlook Calendar.
- If you are removed as the assignee the task will be removed from your Outlook Calendar.
- If the task is marked as "Completed" or if it is deleted then it will be removed from your Outlook Calendar.
How to use
To connect Outlook Calendar to your Project.co account click on your profile name and image at the bottom of the sidebar and choose "Your Settings":
Then at the bottom of the page click on "Manage your Outlook Calendar integration":
You will then see a popup that shows the status of your Google Calendar integration. To connect your Google Calendar to your Project.co account click on "Connect":
You will then be directed to authorise your Microsoft account. Choose the account you want to connect to.
When you have completed the authorisation you will be taken back to your Project.co account where you will see a popup that lets you choose which calendar to sync your tasks to. Choose one of your calendars from this list:
When you have done this the popup will close and you will see a green dot next to your Outlook Calendar integration to indicate that your Outlook Calendar is successfully connected.
You can click on "Manage your Outlook Calendar integration" at any time to revoke access or choose a different calendar to sync your tasks to.
When you have completed the steps above your tasks will be synced with your Outlook Calendar based on the rules outlined at the top of this article.